Electronic Vs. Remote Online Notarization

If you haven’t had documents notarized recently, you might be surprised by the new available options. Traditional notarization is a physical process with paper documents, written signatures, and ink stamps. However, the digital age offers a new range of possibilities for notarization. Two options gaining popularity are electronic and remote online notarization. This post will explore these two options and how they differ.

The Differences Between Electronic and Remote Online Notarization

Before discussing these new notarization methods, let’s explain what notaries are and their purpose. A notary is a professional with state authorization to verify signatures. They serve as impartial witnesses to guard against fraud in important signings. A notary verifies the identity of the parties and ensures people are signing of their own free will. They also review documents and ensure the process follows state law.

Notaries are commonly used to sign wills, contracts, and real estate closings. While notarization is necessary in various situations, traditional processes may be inconvenient or incompatible with modern needs. That’s why alternatives like electronic notarization are becoming more common.

Now that we’ve covered what a notary does, let’s explore these two options.

What is Electronic Notarization?

Electronic notarization, often known as eNotarization, serves the same purpose as traditional notarization, but the notary uses digital tools instead of paper documents. The notary and signer still meet in person, but they sign and apply the seal digitally. These digital tools ensure the notarized document is secure, tamperproof, and easy to transmit or store.

This method is gaining popularity because it saves time, reduces paper use, and better fits our increasingly digital world. The signer can instantly send the document to other parties online. It also works better with the increasing number of processes moving to digital spaces.

What is Remote Online Notarization?

Remote online notarization is a digital notary process that allows signers and notaries to complete online notarization. Instead of meeting in person, the signer and notary meet on a secure online platform with videoconferencing. The notary still verifies the signer’s identity and witnesses the signature.

Like electronic notarization, remote online notarization uses digital tools to apply signatures and the notary’s seal. Its defining feature is that the process happens remotely through online channels. People also like remote online notarizations for many of the same reasons they like eNotarization. It can shorten turnaround times and save paper. It is also more convenient. It is especially advantageous for people who may be in remote locations.

Both of these options have advantages and can work well in different situations. However, they may not always be available. Some people or businesses may prefer traditional processes. The laws and regulations concerning electronic and remote online notarization vary by state.

Are you interested in using eClosing for your next real estate transaction? Contact First National Title & Escrow. We offer fully remote eClosings for your convenience and security. Reach out now to learn more about how it works.

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